Policies

As part of Easy Payroll Global’s governance initiatives, we have implemented a Quality, Safety and Environmental integrated management system that specifically encompasses the following policies.

Easy Payroll Global Policies

At EPG, governance is an integral part of corporate structure and operations – a long-term commitment rooted in shared responsibility.

Governance is vital to sound management and its role is strategic, ensuring not only regulatory compliance but also the vitality of our business model, our vision and our ambitions.

Quality Policy

Easy Payroll Global is dedicated to the quality policy that will ensure that its products and services fully meet the requirements of its clients. The goal of the company is to achieve a high level of client satisfaction at all times.

The quality policy is based on 3 fundamental principles:

  1. Ensuring that we fully identify and conform to the agreed requirements of our clients as per our contractual obligations;
  2. Looking at our service provision processes, identifying the potential for errors and taking the necessary action to eliminate them;
  3. Everyone understanding of how to do our job and doing it right first time.

We are also committed to the following:

  1. Complying with the requirements of ISO9001:2015, all statutory requirements, codes of practice and Easy Payroll Global Standard Operating Procedures (SOPs);
  2. Continuous improvement of the quality management system.

To ensure that the policy is successfully implemented:

  1. Staff will be responsible for identifying client requirements, and ensuring that the correct procedures are followed to meet those requirements;
  2. Consultation will take place with employees and other stakeholders to improve the effectiveness of the quality, safety and environmental management system and reviewing the quality, safety and environmental management system at least annually;
  3. The Quality Policy shall also be reviewed annually prior to our annual Internal Audit;
  4. Ensuring quality management principles are included in all organisational planning activities i.e. Group Management Meetings, Management Review Meetings, induction training and ongoing education and training to all of our employees;
  5. Ensuring that all staff are trained and competent in the tasks they perform;
  6. Clearly understand the current and future needs and expectations of our clients and stakeholders;
  7. Establishing objectives that are realistic, achievable and measurable then reviewing performance against objectives at least monthly in the quarterly Group Management Meeting. Objectives are to be varied at the discretion of the management team to ensure the desired results are being achieved;
  8. Making the Quality Policy available to our clients and all interested parties as required.

WHS Policy

The aim of this Work, Health and Safety Policy is to ensure the health, safety and welfare of ALL persons either employed within the Easy Payroll Global organisation (internally or externally) or visiting the organisation and the elimination of work-related injury and illness.

The WHS Policy is based on the following principles:

  1. All staff should expect a healthy, safe and compliant working environment;
  2. Work methods should be safe and efficient;
  3. Our workforce should be competent and well trained.

To ensure that the policy is successfully implemented, every manager is committed to:

  1. Establishing objectives that are realistic, achievable and measurable then reviewing performance against objectives at least quarterly in the Group Management Meeting;
  2. Objectives are to be varied at the discretion of the management team to ensure the desired results are being achieved;
  3. Continuous improvement of the safety management system;
  4. Understand and comply with the relevant WHS legislation and keep up to date with changes and developments by way of training;
  5. Identify and reduce the risk of all types of work related events that may produce injury or illness;
  6. Promote the good health and welfare of employees;
  7. Provide information, instruction and training of employees in safe work practices and increase awareness of work place hazards;
  8. The WHS Policy will be reviewed at least annually prior to our certification audit;
  9. The Directors of Easy Payroll Global are fully aware, supportive and involved with the WHS framework of the Easy Payroll Global organisation.

Easy Payroll Global is committed to the rehabilitation of all our employees who may be injured or contract diseases out of or in the course of their employment with us.

Easy Payroll Global is committed to encouraging consultation and cooperation between management and employees, and will formally involve staff in any workplace change or any matters that may affect the health and safety of Easy Payroll Global workers, contractors, clients and visitors.

Environmental Policy

Easy Payroll Global is committed to being an environmentally responsible company, through the management at all levels, to implement, maintain and continually improve environmental control systems to avoid, pollution of land, water and air.

The company is committed to maintaining certifications of its environmental management system to the requirements of ISO14001:2015, all relevant environmental legislation, Australian standards and contractual requirements of our clients.

To ensure successful implementation of the Environmental Policy our specific strategies will include:

  1. Establishing objectives that are realistic, achievable and measurable then reviewing performance against objectives at least quarterly in the Group Management Meeting;
  2. Objectives are to be varied at the discretion of the management team to ensure the desired results are being achieved;
  3. Statistical reports will be created quarterly and reviewed in the Group Management Meeting to determine trends and identify where root causes of issues and preventative and/or further corrective actions will be determined, assigned to responsible officers and implemented;
  4. Assess our organisational activities and identify areas where we can minimise impacts;
  5. Establish and maintain a basis for continual improvement in: Pollution prevention, minimisation of waste and residual products, efficient use of resources, being mindful of the need to minimise energy consumption and to reduce greenhouse gases and annually review objectives and targets for environmental compliance and improvements.
  6. Develop and implement an effective training program, based on the environmental policy and goals identified;
  7. Ensure that clients and suppliers to Easy Payroll Global are informed of this policy, and kept aware their responsibilities to Easy Payroll Global with respect to the environment;
  8. Maintain and review and update (as required) this policy annually prior to our annual certification audit.

Modern Slavery Policy

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes Easy Payroll Global Limited’s slavery and human trafficking statement for the financial year ending March 2018.

Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain. Easy Payroll Global Limited have a zero-tolerance approach to modern slavery and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implement and enforce effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or our supply chain. We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chain.

We expect the same high standards from all of our contractors, suppliers and other business partners. As part of our contracting processes, we include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude and we expect that our suppliers will hold their own suppliers to the same high standards. This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, agents, contractors, external consultants, third-party representatives and business partners.

Our Modern Slavery policy is communicated to all employees and within our employee handbook to reinforce the policy. We ensure information is cascaded down the company, raising awareness of Modern Slavery and all employees and new recruits are given specific training on what amounts to Modern Slavery, what our policy means and who to report any issues too. We encourage our employees to report any activity they believe to be unlawful and/or in breach of our policies and standards.